Event Newbies

New to ArtFusion Event? No Worries…Here’s a Guide for First-Time Attendees

Q: How do I register? A: Look at the classes and instructors and make a list of those of interest.  Then view classes by day to choose your classes and prevent overlapping.  You can also contact instructor directly if you have questions about their class.  The easiest way to find them is through the ArtFusion group on Facebook.

Q: Can I pay by check? A: All payments are made through Stripe using Visa, Mastercard, American Express or Discover. Checks are an expensive option for us, but in special circumstances we may be able to accommodate you for a $15 fee.

Q: What is the Event fee I saw on check-out and do I need it?  A: Because this is a not for profit event, the Event fee goes towards the venue rental, after class activities and numerous other expenses.  This charge is essentially the same as you pay for other events and convention type functions.  For this event there are two passes to choose from.  See the comparison table below.

Q: How can I get a question answered that I can’t find on the website?    A: Use the contact form or email address listed on the website Contact page. Please do not send messages via Facebook or other social media sites, as these can get lost. Someone will reply within the next business day.

Q: I want to cancel my registration. How can I get a refund and what amount will be refunded? A: Up until June 1, you are given a courtesy 30 day refund period.  This is 30 days starting the date you registered. Log into your account and follow the directions to cancel or change your registration.  

Any change requests must be made before July 2, 2018 as we need to confirm venue accommodations. There is a $45 cancelation fee. There are no refunds issued under any circumstances after July 4, 2018.  I know you understand as a not for profit event the venue and other expenses are being paid as money is collected.  Instructors are purchasing products and supplies, and making their travel and accommodations, based on the number of people registered for their class.   

Some discounts such as Early Registration, Contests, Specials, may be voided by canceling or changing your registration.  

We strongly recommend getting travel insurance.  This will protect you in case you need to cancel for any reason. Three reputable companies are: Travelex (800) 504-7883 , Allianz Travel and Travel Guard International (877) 901-7599 [Note: for full coverage you must take out a policy soon after paying for your trip.]  

Q: I never received a registration confirmation email/letter. How can I get it?    A: Confirmation emails are sent out automatically when you register. If you did not receive it, check your emails junk folder.  If you still cannot find your confirmation email, login to your registration and click on link to resend.

Q: I'm not sure what classes would be best for my business.    A: Write or give us a call and we can help you with your class selection.  You can also post in the ArtFusion Event group and contact the instructors directly to ask questions about their class.

Q: Can my spouse attend?    A: Your spouse is welcome only with an Event Pass.

Q: Is the venue kid friendly? A:The venue itself is very kid friendly and there are many kid activities on the property as well as the area. The Event itself is off limits due to the tools and equipment that may be laying around.

Q: What do the skill levels mean?  A: Use this as a guide when choosing classes.  Skill Level: 3 means that you should either already have a lot of experience in the industry or background in the technique being taught.  Skill Level: 2 means that you should know how to use basic tools and products in the industry.  Please contact instructors directly and ask them about their class. 

Q: Will more classes be added? A: At the time of this writing there are no plans, nor room to add more classes. The only exceptions would be if a class needed to cancel due to low enrollment or personal tragedy or if a class sold out early in the registration we may try to make room for an additional class.

Q: I am not sure if I can afford to attend. A: In planning this and past events every effort has been made to make this event affordable for students, instructors and exhibitors. A ton of research has been put into the venue, website, classes and every other detail. Some aspects may not be considered the “ritz”, but the first goal is to make things affordable to the majority. You will notice that there are a lot of low priced classes. Instructors are encouraged to make classes low priced because we know by the time you make your lodging and get airfare, the costs can really add up.  

Q: I am not sure if I feel comfortable not knowing anyone.  A: One of the most often heard comments about this event is how friendly and approachable the event attendees are.  There will be a lot of repeat attendees, but also a lot of new ones.  There are a lot of social activities planned so people have plenty of time outside of classes to meet with others.


Q: Is there parking available at the event location? A: Yes, There is plenty of parking available.

Q: Will transportation be provided to/from airport? A: No, but check out the Travel guide located on the website for travel information, including shuttle.  There will also be others wanting to share rides.  The best place to find them is in the Facebook group.

Q: What is the closest major airport?  A:  Denver, CO  (DEN)  You can find travel information on the Lodging and Travel page. 


Q: Is there food available? A: Yes, breakfast and lunch are included with your lodging. You can get supper at the Venue's dining room, with a reservation or explore the local restaurants.  Breakfast is served from 7am - 9am, lunch is served from 11:30am - 1:30pm

Q: Will there be arrangements for special dietary requirements (for example, vegan meals)    A: The dining room does have special options at each meal.


Q: Is there lodging available for the event? A: Yes, lodging and classes are in the same building. We have a limited number of rooms blocked out so be sure to register early.

Q: I would like a roommate, how can I find one?  A: There is a form under Files in the ArtFusion Event group on Facebook where you can be listed or just post in the group and ask. Be sure to bump the post periodically otherwise it may get buried in all the other posts.

Important: When you make your lodging reservations you can save money by only registering one person to your room.  Only the one person on the room reservation will get meal tickets, however it may be more cost effective to room this way.  Especially if traveling with a spouse.


Q:  Is the event held in the same location every year?  A: To date the first 3 events have been held in a different location.

Q: Are events held the same time of year?  A:  There is a lot of planning and research involved when deciding on both the event location and event dates.  One of the first things has been to contact other industry events and find out what their plans are so we can be far enough away as to not interfere with any others.  Just because we ask however, doesn't mean they will reply, so in those cases we just have to do what we think will work best for the anticipated attendees.

Q:  I am interested in teaching at an event.  What is criteria?  A: What we look for most is what we think will appeal most to Decorative Painters.  Do you have a class that is unique and will appeal to a broad range?  Most are judged by class type, price, length, what students get out of class, referrals.  Do you have any other classes within 40 days of the Event?  All conventions ask this, but we believe that AF has kept instructors to the least amount of days.

For more information and an instructors application form, contact us.

Q:  I am interested in either being a sponsor or exhibitor.  I'm not sure which is the best option for me.  A:  On the bottom of the page click on 2018 Sponsor.  We can help you make the best choice for your business.



There are no refunds issued under any circumstances.  I know you understand as a not for profit event the venue and other expenses are being paid as money is collected.  Instructors are purchasing products and supplies, and making their travel and accommodations, based on the number of people registered for their class.  

Contact YMCA of the Rockies directly to ask what their lodging cancelation policy is.

We want you to help build the ArtFusion Event experience. We'll be asking for your ideas and opinions through surveys, polls, and contests in our ArtFusion Event group. You'll help choose the instructors, class types, merchandise designs, activities on site, and tons of other event elements. It's your event, so share your voice and let's see what we create together.


Registration comparison

Kathy BoydComment